Conducting A Commercial Building Schedule Of Condition Survey: A Step-by-Step Guide

Published: 2025-04-07
Views: 3
Author: Vikram Kumar
Published in: Business

A Schedule of Condition is a crucial document that records the condition of a neighboring property before building works commence. This detailed record helps prevent disputes between property owners and ensures that any existing damage is acknowledged. Conducted by an experienced Party Wall surveyor, the Schedule of Condition involves a thorough visual inspection of the adjacent property, documenting its internal and external condition.

The surveyor will meticulously record the condition of internal elements such as walls, ceilings, windows, doors, and floors, as well as external features including the roof, walls, windows, ground, and drainage. The Schedule of Condition is typically presented in a written report, highlighting existing defects and supported by photographs. Usually, the building owner's surveyor will undertake the Schedule of Condition, with input from the adjoining owner's surveyor, to ensure accuracy and agreement.

By investing time and effort into creating a detailed record, property owners can significantly reduce the likelihood of disputes arising during or after construction. This proactive approach benefits both the adjoining owner and the building owner, providing clarity on existing damage and protecting against unfounded claims. Ultimately, a well-prepared Schedule of Condition is a valuable asset in preventing costly disputes and ensuring a smoother construction process.

When is a Schedule of Condition Required?

A Schedule of Condition inspection is a mandatory requirement when a building owner plans to undertake building works that fall under the Party Wall etc. Act 1996. Specifically, this applies to notifiable works that may potentially impact adjacent properties. In such cases, a Schedule of Condition must be conducted on all neighboring properties that could be affected by the intended works.

What Areas Do Schedule of Condition Surveys Cover?

Prior to the on-site inspection, the experienced Party Wall surveyor will meticulously review the building owner's proposed plans to identify areas of the adjoining property that are most vulnerable to potential damage. During the Schedule of Condition inspection, the surveyor will rigorously examine and document the condition of ceilings, walls, windows, doors, and floors in proximity to the planned works. The survey encompasses both internal and external areas of the adjoining property, ensuring a comprehensive record of its pre-work condition.

Timing of Schedule of Condition Surveys

Undertaking a Schedule of Condition survey prior to the commencement of works is crucial, as it provides a comprehensive record of the adjoining owner's property. This pre-works survey enables the Party Wall Surveyor to gain a thorough understanding of the property's condition, reducing the risk of disputes arising from damage claims. Moreover, this initial survey allows the surveyor to familiarize themselves with the property's layout, further minimizing potential risks.

A second Schedule of Condition survey should be conducted after the building owner's works have been completed. This post-works survey enables the Party Wall Surveyor to assess whether any changes have occurred to the adjoining owner's property. If new damage is identified and deemed to be a result of the building owner's works, the adjoining owner has two options: either have the building owner's contractor repair the damage or obtain quotes from a chosen contractor and have the invoice paid by the building owner. To determine if any new damage has occurred, the Party Wall Surveyor will carefully review the pre-works Schedule of Condition during the post-works inspection.